Organized facilities and managed all event details such as decor, catering, entertainment, guest lists, equipment and rentals. Assisted in all event set-ups, follow through and break down of events. Developed fruitful relationships with a wide range of contributing artists, promoters, event staff, event sponsors, & more. Communicated progress of foundation to select private and corporate donors. Supervised and coordinated monthly fundraisers and social events for over fifty personnel and family members. The Event Coordinator handles all aspects of an hotel-hosted event. Developed and managed event budgets up to $1.5 million, handling all vendor contracts and payment. Negotiated vendor contracts for meeting space, room blocks, venue buy-outs and a variety of services. Organized and hosted corporate events interacting with clients and successful professionals in the community. Managed and facilitated the set-up requirements of on-site events within firm meeting spaces. Managed and scheduled meeting spaces for over 30 conference rooms using GroupWise scheduling software. Catering Coordinator Skills. Developed and maintained connections with other organizations and local businesses. For instance, an event coordinator for a large marketing firm who organizes and hosts a networking event may greet and address the professionals or clients who attend. Maintained appropriate follow-up communications with students, faculty and volunteers event staff. Focused on achieving and exceeding individual and vendor sales goals, event sales goals, and department sales goals. Managed development and delivery for inviting 50-4,000 guests, guest lists, and check in process for multiple events. Provided personalized service to create one-of-a-kind weddings and special events. Designed, edited and disseminated promotional materials and in written and digital media formats. Developed a database of prospective clients utilizing professional directories and web-based resources and turned 90% of leads for future events. Managed multiple calendars, scheduled meetings, prepared and distributed agendas and reference materials and coordinated and managed meeting space. In this article, we'll discuss what event coordinator skills are, how to improve and apply them in the workplace and how you can highlight these skills on your resume, in a cover letter and during a job interview. Shadowed event regional director in sales and sponsorship meetings to spark new ideas. Facilitated administrative tasks, including website upkeep. Coordinated all private events along with prospecting potential clients. Managed Suppliers Advertising and Promotional Materials Required for Different Events as Well as Product Merchandising. Gained a great understanding of all banquet functions. Coordinated participation and represented companies at industry trade shows. Developed press releases, pitched, planned events, assisted in campaign analysis, social media and developed media relationships. Coordinated details of events such as birthdays, business meetings, coffee houses, employee appreciation events, and graduation events. Developed relationships with potential clients. An event coordinator must be well-organized and competent in vendor management. Monitored event timelines to ensure successful results. Developed strategic and long- term relationships with key managers and event sponsors for future events. Rate my article: event planner resume example. Collaborated to design print and online marketing materials, produced event materials. Prepared bids including facility specifications, rental fees, floor plans, and complex maps for potential clients. Prepared event materials, sent invitations and maintained registration lists. Worked with current and new clients by providing catering packages for private events, both on-site and at off-site locations. Planned VIP networking events, reviewed floor plans, and customer flow charts resulting in smooth and orderly events. Collected information for club trips, organized social events, prepared and gave presentations, assisted other board positions with duties. Coordinated and executed 16 different promotional events targeting teenage and college-aged women. Recruited event staff and organized volunteer training and scheduling. Managed the preparation and distribution of event materials. Approved and schedules the use of meeting spaces using the scheduling database system THYME. Performed event set-ups including placement of linens, floral, d cor, rentals and client provided personal items. Managed site Facebook page and created/updated Google documents. Executed all aspects of local area participation in trade shows and special events to provide product information for potential customers. Compiled and analyzed complex data sets for driving improved planning and outcomes for future events. Coordinated travel arrangements for dignitaries, visiting scholars, and student competitions using university travel procedures. Booked and maintained correspondence and scheduling systems for event coordination. Also called convention and meeting planners, they do everything involved in making sure these events go smoothly, including choosing locations, hiring … Created documents to broaden the client base and show potential clients what we can offer them. Traveled internationally (Europe and Middle East) to train international sales administrators and customer service associates. Cultivated relationships with 10+ vendors and internal staff to produce successful events that resulted in weekly profits of $75,000. Organized 50+ volunteers, staff, clients and outside agencies for monthly social events while decreasing monthly budget spending 20%. A corporate events coordinator might handle national marketing and outreach to media. Monitored and adjusted monthly budget for IBM NY Customer Center reporting to Regional Event Management Coordinator. Developed and implemented programs and activities as required for special events. Hosted benefit and managed corresponding donation website to raise approx. Many event coordinators use their writing skills for making supply lists, writing down information and communicating with clients and colleagues. Sourced vendors to provide all event materials, catering, entertainment and marketing. Planned all aspects of their event - including lodging, meeting space, and worked with the catering departments. Attended bi-weekly meetings to facilitate new ideas, group growth, and awareness on the campus. Coordinated and monitored event timeliness, on sight management. Maintained welcome area by doing housekeeping/organizing conference rooms for business meetings/luncheons. Managed contracts and ensured accurate services and successful event execution. Projected budget and monitored expenses consistently meeting or exceeding sales goals. Worked directly with students and other university personnel regarding general information questions and customer service. Maintained safe environments by properly setting up/breaking down large promotional events. Best Event Coordinator Resume Skills No matter where you’re applying, the following skills look great on your resume: Great Interpersonal Skills An event manager has to work with a team and other people in order to ensure the event is a success. Obtained two-way radio rentals for 21 staff members after discovering our shipment of radios would not function to our needs. Responsibilities-Planned and Organized the forum event-Interviewed and assembled a team-Interacted with local businesses through email and phone. Coordinated high profile branding events; managed vendors, VIP guest lists, and execution of events. Our Event Coordinator resume examples give you a peek at what successful applications look like, so you can create yours today. Earned annotations for excellent performance in areas of unsurpassed customer service and highly motivated to maintain a smooth-running event. Answered questions about community and directed students and visitors to community events. Coordinated details of events such as conferences, charity events, employee recognition, and meetings held with international scientists. Let's have a chat below, and thanks for reading! Organized details of events such as conferences, charity events, sales meetings, business meetings, employee appreciation events. Managed the event operations, facility selection, contracting, pricing, transportation, accommodations, food and beverage selections. Led teams of 5 to 20 members during quarterly corporate events, ranging in size of 20 to 400 attendees. Worked with brides/ customers to plan events. Managed communications with confirmed registrants in an effort to extend accurate event details to attendees. Maintained all executive appointments & travel plans and established meetings with possible leads for future events. Collaborated with association and hotel partners to execute large user group and community events. Communication skills and attention to detail will set apart the best among the candidates. Assigned and edited all content in publications, as well as writing articles, marketing materials and press releases. Prepared excel spreadsheets, PowerPoint presentations, and word-processing documents. Coordinated meetings, transportation, personal/business travel arrangements and conference calls for Chief Executive Officer. Created CUH company overview PowerPoint Presentation. Conducted site visits, negotiated contracts and pricing with hotels for meeting space and hotel rooms. The daily responsibilities of an event coordinator at a convention center are significantly different from their non-profit counterparts, so don’t rely on job titles only to illustrate your sk Think about the positions you've held, the daily routines you established, and the accomplishments in each position. Handled all event correspondence, such as RSVP process, invitations, mailings, sponsorships and contacts. Worked closely with Director to plan events. Fostered and implemented opportunities to enhance relationships between contact center Senior Leaders and Customer Service representatives. Collaborated with other coordinator to organize social events to assist members in immersing into the philosophy of volunteering. Being able to communicate effectively both verbally and in writing with clients, vendors and staff is imperative, as well. Arranged and set-up conference and meeting space as requested including assembling stages and podiums. Managed multiple event operations such as facility selection, pricing, transportation, accommodations, and entertainment arrangements. Attended and engaged in weekly sales meetings. Designed and created promotional material such as brochures, websites and PowerPoint presentations, and performance spreadsheets in Microsoft Excel. Coordinated and monitored event timelines; developed publications, media placement materials and event programs. The event coordinator job description should list these characteristics along with a warm personality and ability to attend to clients’ needs. Enhanced Athletic website, writing articles and inputting event information. Organized business meetings and promoted their company through marketing. Customer Service, 11.5% Executed multiple charity events and fundraisers. Created and updated event timelines for the use of vendors, clients and internal partners. Handled administrative contracts and assigned models and dancers to special events Developed client and vendor contracts. Completed tasks to support event efficiency, including invites and documenting RSVPs. This being said, these professionals must rely on a strong skill set to take on their day-to-day responsibilities. Designed, implemented and operated audio visual systems for corporate events. The project team must accept him as a leader and the coordinator must behave like a leader. Attention to detail. Collaborated with Events Coordinator to establish marketing material, coordinate logistics and recruiting sponsors for community events. Assisted Operations Director with various tasks including community outreach to local businesses, updating event area layouts, maintaining relationships with vendors. Researched past, current and future events, public and private, to ensure our competitive advantage. Handled Red Frog Events social media outlets as well and created a handbook for future interns and staff members to use. Acted as on-site personnel to assist with coordinating event guest lists, reservations and maintaining the VIP Club. Coordinated details of events such as birthdays, charity events, and group gatherings. Handled customer inquiries and oversaw the collective coordination of event information and resources. Served and maintained inventory of alcoholic beverages at private events. Compiled all necessary materials for event execution. Developed and oversaw event budgets and vendor relationships. Organized and updated/renewed divisional memberships, professional development, and conference planning, including travel arrangements. Created proposals for potential clients including tours, off-site events, entertainment, menu selection, and decor. Describe how your event coordinator skills helped achieve an objective like increasing revenue or expanding into a new market to showcase your experience and qualifications for the role you apply to. Cultivated cooperative relationships with local businesses and leaders to solicit donations, build volunteer base and secure sponsors. Provided high levels of communication and customer service with internal and external customers. Coordinated quarterly sales meetings, including travel arrangements. Exceeded sales goals and new client events determined by the university according to monthly reports. Utilized software such as PowerPoint to generate presentations, Excel to produce spreadsheets and Word to produce legal documentation. Created Excel spread sheets, which marketed additional information and increased awareness about the services provided to current and potential clients. Organized social events to increase revenue to purchase necessary equipment. Coordinated weekend events by supervising catering team, entertainment and additional event staff. Likewise, work on your confidence level with public speaking if it's something that makes you feel nervous. Managed event operations including facility selection, accommodations, food and beverage and audio/visual arrangements. For instance, an event coordinator who coordinates weddings will rely on their creativity to help the bride and groom choose a theme, setting and other details of the event. Created advertising, sold advertising to local businesses, distributed marketing materials. Greeted VIP Guests, performed daily inventory, set up and cleaned up daily during 2-month- long tournament. Created client contracts, took final counts, prepared floor plans and coordinated menus for events. Communicated with vendors, negotiated pricing, and coordinated event logistics. Attended sales meetings and trade shows to provide support. Created marketing materials including press releases, internal/external communications, generated media contact list and managed marketing assistants. Conducted research, make site visits, and find resources to assist staff members with event activities. Managed homeowner association Activity Center business meetings, events, social gatherings, and clubs. Coordinated racetrack event logistics, including registration and attendee Managed event operations to ensure overall quality, delivery and guest satisfaction. We ranked the top skills based on the percentage of Event Coordinator resumes they appeared on. Monitored event activities of all staff and vendors to ensure client's goals were achieved. Coordinated several event set-up teams and assist with ongoing logistical arrangement. Managed and coordinated VIP tours for press, celebrities and government officials from reservation to post-visit follow-up. Contributed to the implementation and development of security policies and procedures when handling sensitive information of VIP clients. Monitored sales and coordinated all promotional events. Monitored event activities to ensure compliance with applicable laws and regulations, as well as participant satisfaction. Communicated with pharmaceutical representatives to help plan events. Helped initiate multiple events throughout the week to commemorate and celebrate the diversity and the LGBT community. Researched prospect community events and trade shows for company participation. Applied knowledge in marketing techniques, operation management and budgeting to plan and operate successful events on and off campus. Managed event budgets ranging from $25,000.00 to $75,000.00, contracting event locations and area vendors. Created and Managed Audio Visual program to include the marketing of this program. Maintained Special Events equipment inventory and supply levels. Collaborated with professional programs to plan events and increased attendance with motive-based marketing. Coordinated the logistics of over one hundred safety training events per year servicing utility/ telecommunication/energy companies. Collaborated with the Sales Manager to achieve quarterly sales goals, maximizing corporate and social market segments. Organized and shipped materials including event information packets and related materials requested by the client. Arranged individuals and group dining, meeting space, cocktail parties, gifts and special requests. Planned and executed numerous events for individual and corporate clients. Assisted with front office customer service, accounts payable and receivable as well as computer entry for recreation programs and classes. Then it's their job to organize staff, training materials and other necessities that the training instructors will need for the event. Managed a team of 30 interns during two major red carpet charity events in New York. Reviewed contracts and billing; critiqued execution of client experience and event execution. Planned and implemented events, managed guest lists and rsvps, negotiated contracts, and supervised events. Worked with parents of school age children to plan events. Worked within a sales team to reach and exceed individual and team sales goals. Since this role relies on maintaining and keeping schedules, appointments and events, it's important to have strong time management and prioritization skills. Managed inventory of technical equipment and promotional materials for enrollment meetings and health fairs. Handled team related issues such as promotions, event planning, and initiating new ideas. Worked in conjunction with The University of Arkansas, corporate meetings, and many other organizations to plan events. Served as primary point of contact for venue contracts, detailed event timelines, and all food and beverage guarantees. Contributed to strategic human capital seminars for potential clients to further understand AVA benefits to their enterprise. A wedding events coordinator may design the program and run the rehearsal. Promoted various products & services through multiple forms of marketing: including demonstrations, trade shows, training, etc. Created and maintain business Instagram account. Participated in planning and executing promotional events. Social media and digital outreach and engagement are two major approaches that event coordinators may use to engage with their communities, build relationships with professionals and customers and motivate people to attend the events they plan and host. Created a heavily populated and active Facebook account, successfully tripling website readership activity. Created marketing reports and correspondence between marketing and events departments. Organized campus promotional materials and events to increase athletic awareness and attendance. Scheduled, prepped and attended board meetings, event materials and logistics, and invoicing/payments. Planned, scheduled, and managed client funds to ensure flawless event execution within preset budgets. Created content and maintained the Official LA Weekly Street Team Twitter and Instagram. Coordinated travel arrangements and expenses for Senior Director of Development. Organized charity events for KBM as well as the event coordinator and host. Coordinated on-site attendee communications, including speaker/attendee check-in, badges, session schedules and customer satisfaction surveys. Led all sporting event operations for international sports competition with over 1,000 athletes from 40 countries. Evaluated event activities to ensure compliance with applicable regulations and laws. Researched event gifts and amenities, negotiated bids with vendors, and purchased gifts for events Prepared event budgets and actual expenses. Developed marketing collateral for local businesses and promoted brand awareness across campus through strategic campaigns. Provided up-to-date floor plans, cleaning schedules, and expectations for set-up crews and facilities workers. Experienced with Microsoft Office: Word, Excel, Outlook, Publisher, Project and PowerPoint.! Contributed to social media marketing via Facebook. Updated CPTV Sports Twitter account with statistics and photos. Event coordinators plan, prepare and help host events for many different clients and businesses. Provided customers with estimates and specifics related to private events. Planned and executed promotional events used to increase gallery traffic. Supervised Events Coordinator, Administrative Assistant, and Event Set-Up (Banquet Manager). Performed all necessary tasks for events: Inventory, Materials, Seating/ RSVPs, Set-up/Clean-up. Provided internal communications content support including publishing content to internal systems and channels in the leadership team. Controlled RSVP lists and designed and maintained company event website. The following steps outline some approaches you can take to improve your event coordinator skills: One step to developing your skills as an event coordinator is to get more experienced with networking. Monitored all event activities and ensured that all aspects of the event were operating according to plan. Maintained office and storage inventory while creating a friendly and efficient front office. Restructured Governing Board meetings from paper reports to paperless Microsoft PowerPoint presentations. Another way to improve your overall event coordinator skill set is to work on your time management techniques. Elevated profile of organization through networking, media coverage, and involvement in community events. Developed business-marketing materials: Facilitate company web-page design, PowerPoint presentations. Managed multiple events with attention to detail in planning and event execution and with consistent client satisfaction. Trained and managed 7 volunteers to ensure seamless event execution and attendee satisfaction. Coordinated and promoted cultural community events and fund raisers for charity. Supervised kitchen staff of 3-people and ensured proper event set-up, food preparation, kitchen clean-up and proper shut down. Provided comprehensive secretarial and clerical support to upper event management team. Organized and hosted wine-tastings and other promotional events. Advanced event information to box office to assist in the development of tickets, ticket sales, and seating manifest. Created a relationship with other Latino organizations and coordinated social events and activities that highlighted the mission of our organization. Performed a variety of administrative support functions, including data management and correspondence. Helped the President to create new ideas for upcoming events. Communicated with accepted and invited speakers, BOD, VIP, PAB, EAB, customers and all staff regularly. Implemented the Marketing Division handling press releases and exclusive media presentations. Managed banquet functions for over 300 guests in the Finish Line Suites and Trophy Room. Coordinated all corporate events held at the club including all the communication between clients and other departments within the club. Designed and established many school functions such as talent shows, charity events and educational events. Networked with small businesses from across the Midwest Started and maintain an Instagram account. Organized volunteers and relevant staff members to maximize efficiency and outreach. Provided industry-related, local businesses with literature to promote sales. Developed and executed promotional tactics via Facebook, Twitter, grassroots marketing, and utilizing affiliate programs. Maintained high energy levels at their events by coordinating and spearheading their Audio Visual and social media team. 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